Features
Everything a multi-outlet team needs, in one application
No bolted-on modules and no re-keying between systems. Attendance, leave, shifts, payroll and controls share the same staff records, outlets and approval chains.
Attendance
Location-verified time capture that survives audits and real-world edge cases.
Geofenced check-in / check-out
Punches are validated against the outlet's coordinates with a configurable radius (50 m by default).
Overnight & split shifts
Check-ins anchor to the shift start date, so a 10 pm–6 am shift stays on one working day.
Regularisation requests
Missed or wrong punches are corrected via a request with reason and file attachment, routed to the reporting manager.
Punch ingestion API & imports
Biometric or HRMS devices can post punches to a secured public endpoint, or you can import CSV/XLSX files.
No-show detection
Scheduled jobs mark absences once a shift window closes, feeding adherence reporting and payroll.
Timezone-aware everywhere
Each outlet carries its own timezone; reports and cut-offs respect it.
Leave
Configurable leave types and policies with a balance ledger you can defend.
Custom leave types
Earned, casual, sick, privileged, maternity or anything you define — paid or unpaid.
Policy-driven entitlements
Accrual and entitlement rules per policy, applied to all employees or specific groups.
Live balances & recompute
Balances update on approval; a recompute action reconciles everyone after a policy change.
LOP handling
Loss-of-pay leave can be applied with zero balance and flows straight into payroll.
Approval chain
Requests route to the reporting manager. Self-approval is blocked at the database level.
Holiday calendars
Per-brand and per-outlet holidays, bulk-uploadable from Excel.
Shifts & rosters
Plan weeks ahead, avoid conflicts and let staff trade shifts safely.
Shift templates
Reusable start/end definitions with categories, colours and break rules.
Multi-week rosters
Build and repeat rosters across days, outlets and teams, then publish when ready.
Overlap protection
Saving an assignment that clashes with an existing shift is blocked with the conflicting shift shown.
Shift swaps
Staff request a swap with an eligible colleague; managers approve or reject and both sides are notified.
Draft vs published
Employees only ever see published rosters — drafts stay with planners.
Schedule adherence
Compare rostered time against actual punches to see lateness, early exits and no-shows.
Payroll
A complete Indian payroll engine wired directly to attendance and leave.
Salary structures & revisions
Component-based CTC with an immutable revision history.
Payroll runs
Draft, review, lock, disburse. Locked runs freeze payslips and can never silently change.
Statutory compliance
PF, ESI, professional tax and TDS with financial-year aware calculation.
Loans & advances
Schedule recovery instalments that deduct automatically each cycle.
Reimbursements
Claim, approve and pay through payroll with a full trail.
Insurance enablement
Enrol staff in plans, prorate mid-period changes, and post employee and employer components.
Exits & full and final
Settlement computation, gratuity and a downloadable F&F statement.
Form 16 & registers
Part B generation, statutory bonus registers and monthly compliance reports.
Bank files & UTR tracking
Generate disbursement files, mark runs disbursed and export paid runs with references.
Accounting exports
Journal vouchers and GL postings ready for Zoho Books and similar systems.
Employee self-service
My salary, payslips, reimbursements and tax declarations for every staff member.
Controls & administration
The org structure, permissions and reporting that keep a rollout honest.
Brands & outlets
Multi-brand, multi-outlet hierarchy with geofences, timezones and bulk upload.
Roles & permissions
Staff, manager, admin and payroll maker/checker/approver roles with scoped access.
Org chart & reporting lines
Reporting managers define who can see, roster and approve for whom.
Team onboarding
Email invites or Excel bulk upload with automatic first-sign-in notifications.
Reports
Attendance summary, schedule adherence, override audit and exportable CSVs.
Global search
⌘K search across staff, outlets, templates, requests and help articles.
Trust & operations
Controls that matter once real money and real records are involved.
Immutable records
Invoices and payslips are rendered from snapshots frozen at creation time.
Append-only audit logs
Roster changes, overrides, salary revisions and payroll actions are all recorded.
Row-level tenant isolation
Every table is protected by database policies scoped to your merchant account.
Billing & subscriptions
Self-serve subscription with trial, invoices and a payroll add-on, billed via Razorpay.
Partner sign-on
HDFC SmartHub Vyapar merchants can land straight into StaffHub via OAuth.
Email notifications
Invites, swap decisions, payroll events and insurance changes are emailed automatically.
See it with your own outlets
Create an account and set up your first outlet in minutes.